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Application for Seeking Information (See Rule 5(1))
 

   
 
   
 

Chapter 1 - Introduction
 
Chapter 2 - Organization, Functions and Duties [Section 4 (1) (b) (i)]
 
Chapter 3 - Powers and Duties of Officers and Employees [Section 4 (1) (b) (ii)]
 
Chapter 4 - Procedure Followed in Decision making Process [Section 4 (1) (b) (iii)]
 
Chapter 5 - Norms set for the Discharge of Functions [Section 4 (1) (b) (iv)]
 
Chapter 6 - Rules, Regulations, Instructions, Manual and Records for Discharging Functions [Section 4 (1) (b) (v)]
 
Chapter 7- Categories held by the Public Authority under its Control [Section 4 (1) (b) (vi)]
 
Chapter 8 - Arrangement for Consultation with, or Representation by, the members of the Public in relation to the Formulation of Policy or Implementation the thereof [Section 4 (1) (b) (vii)]
 
Chapter 9 - Boards, Councils, Committees and others Bodies constituted as part of public Authority [Section 4
(1) (b) (viii)]
 
Chapter 10 - Directory of Officers and Employees [Section 4 (1) (b) (ix)]
 
Chapter 11 -Monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in Regulations [Section 4 (1) (b) (x)]
 
Chapter 12 - Budget Allocated to each Agency including Plans etc [Section 4 (1) (b) (xi)]
 
Chapter 13 - Manner of Executive of Subsidy Programmes [Section 4 (1) (b) (xii)]
 
Chapter 14 -Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority [Section 4 (1) (b) (xiii)]
 
Chapter 15-Information Available in Electronic Form [Section 4 (1) (b) (xiv)]
 
Chapter 16-Particulars of Facilities available to Citizens for Obtaining Information [Section 4 (1) (b) (xv)]
 
Chapter 17-Names, Designations and other Particulars of Public Information Officers [Section 4 (1) (b) (xvi)]  
 
 
     
     
 

THE RIGHT TO INFORMATION ACT, 2005

Information under Section 4(1) b of RTI Act, 2005

  
 

 
     
 

DEPARTMENT OF HUMAN RESOURCE DEVELOPMENT

  
 

(HEADQUARTERS)

 
 

GOVERNMENT OF SIKKIM

  
 

TASHILING SECRETARIAT, GANGTOK, EAST SIKKIM

  
     
 

Date of Publication: 3rd December 2007

  
     
     
 

CHAPTER - 1

  
     
 

Introduction

  
 

The Right to Information Act, 2005 has been defined as “An Act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, the constitution of a Central Information Commission and the State Information Commissions and for matters connected therewith or incidental thereto.”

 
 

The Right to Information Act, 2005 was enacted on 15th June 2005 when it received the assent of the President of India and came into force on 12th October 2005 which is the 120th day of its enactment. The Act extends to the whole of India except Jammu & Kashmir.

  
 

The Act empowers the citizens of India to access the functioning of public authorities (government bodies and organisations funded wholly or partially by the government) by the following means:-

  
     
  • Inspect work, documents, records;  
  • Take notes, extracts or certified copies of documents or records;  
  • Take certified samples of materials;  
 

• Obtain information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device.

  
     
 

The Right to Information Act, 2005 directs all public authorities to disclose information on areas mentioned under Section 4 (1) (b) of the Act. There are 17 topics listed under the section which need to be proactively disclosed for information of the general public. Hence, this publication is often referred to as the “17 Manuals”. In a nutshell, the information to be disclosed should enable a layman to learn about the constitution, organisational structure, composition and functioning of the public authority.

  
     
 

In compliance with Section 4 (1) (b) of the Act, the Department of Human Resource Development, Government of Sikkim has prepared information for proactive disclosure. It is important to point out here that the information compiled herewith is only of the Headquarters of the Department. The District offices of the Department will come out with their respective information for disclosure. The Department has designated the District Joint Directors, HRD as Public Information Officers in all the four Districts for effective implementation of the Act.

  
     
 

Information has been categorised into 17 chapters and additional information which mainly speak of statistics have been included under two annexures. It will be the endeavour of the Department to disseminate this information as widely as possible. The information will also be regularly updated to make it dynamic and keep the citizens abreast with the developments in the education sector by the State Government.

  
     
     
 

CHAPTER - 2

  
     
 

Organization, Functions and Duties
[Section 4(1) (b) (i)]

  
     
  2.1 Particulars of the organisation, function and duties:  
     
 
NAME OF ORGANISATION: DEPARTMENT OF HUMAN RESOURCE DEVELOPMENT
ADDRESS: DEPARTMENT OF HRD, GOVERNMENT OF SIKKIM, TASHILING SECRETARIAT, GANGTOK – 737101
TELEPHONE: 03592 - 202651 / 202213 / 202236
WORKING HOURS: 10 am – 4 pm
MONDAY TO SATURDAY
(All government offices remain closed on second Saturdays)
 
     
  OBJECTIVES OF THE DEPARTMENT  
 

The aims and objectives of the Department of Human Resource Development are framed per the State Government and Government of India education policies. The objectives are also in consonance with the various programmes and schemes formulated both at the national and the state levels. Broadly speaking, the aims and objectives of the HRD Department are:

  
     
  • Universalisation of Education at all levels  
     
  • Reduction in the rate of school dropouts  
     
  • Free and compulsory education up to the age of 14  
     
  • Enhancing quality of education  
     
  • Greater emphasis on teachers’ training and skill up-gradation  
     
  • Implementation of Adult Education, Non-Formal Education and education programmes for the physically challenged  
     
  • Strengthening Moral & Value Education  
     
  • Imbibing employable skills in the changing global scenario  
     
  • Setting up and running of technical training and craftsmen training institutes  
     
  • Establishment of higher institutions of learning  
     
  •Utmost priority on people’s participation in Departmental activities at the stages of planning, implementation, monitoring and evaluation  
     
     
     
 

FUNCTIONS AND DUTIES OF
HUMAN RESOURCE DEVELOPMENT DEPARTMENT
(SECTION-WISE)

  
     
 

The functions and duties of the various sections of the Department have been compiled section-wise below for a better understanding of the Department’s activities:

  
     
  I) ESTABLISHMENT SECTION - I  
  The Establishment Section-I deals with the following administrative matters of the Department:  
     
  1. All matters related to Higher Education.  
     
  2. Correspondence with University Grants Commission and Ministry of Human Resource Development, Government of India relating to appointment of Lecturers.  
     
  3. Promotion cases of all officers of the Department.  
     
  4. Framing of Rules and Regulation relating to appointment/policy etc.  
     
  5. Court cases pertaining to the Department.  
     
 

6. Execution of role of Recruitment Cell which deals with recruitment of Group “D” employees, School Mothers & Primary Teachers, Graduate Teachers, Post Graduate Teachers, Headmasters, Principals, and Lecturers etc.

  
     
  7. Monitor the Foreign Language Classes under the “Skill Development Programme for Unemployed Youth”.  
     
  II) ESTABLISHMENT SECTION - II  
  The section deals with the following administrative issues:  
     
 

1. All the administration matters related to teaching and non-teaching staff viz., leave, increments, advancement grade/gradation, probation crossing/confirmation of service, disciplinary cases, muster roll re-appointments, Annual Confidential Reports, casual leave records/attendance, records of seniority/nominal list of muster roll staff and other administrative cases as and when required.

  
     
  2. Construction and maintenance of personal files of newly appointment regular as well as ad hoc teachers and other staff.  
     
 

3. Issue Memorandum and Appointment Orders to all teaching and non-teaching staff after the recruitment procedure is completed by the Recruitment Cell of the Department.

  
     
  4. Inter-District transfers and record of vacancies of all teaching and non-teaching staff.  
     
  5. Distribution of office stationery.  
     
  6. Compilation and processing of applications for ad hoc appointment to teaching and non-teaching posts.  
     
  7. Uniform and other entitled kits distribution in respect of all Group ‘D’ personnel and drivers under HRDD.  
     
  8. Miscellaneous cases like playground permission and correspondences with other departments/PSUs, MHRD, etc.  
     
  III) PLANNING, MONITORING & EVALUATION (PME) SECTION  
  The PME has been assigned with the following responsibilities and duties:  
     
  1. Implementation of “Single Window Education Management Information System “ (SWEMIS)  
     
  2. Collection, compilation and analysis of statistical data pertaining to the Department.  
     
 

3. Generation of statistical reports and educational indices like dropout rates, teacher-pupil ratio, failure rates, repeaters rates, percentage of schools with various facilities, different categories of manpower across parameters like community, gender, training status, etc., and enrolment of students by community, religion, residential status and gender.

  
     
  4. Replies to Parliamentary Questions.  
     
  5. Joint Director has the additional duty of Nodal Officer for EDUSAT and Member Secretary at the State Level Co-ordination Committee for “Education for All”.  
     
  6. Preparation of reports on achievements of the Department during the last 30 years.  
     
  7. Preparation of Road Map for Economic Development till 2015 in the form of a project report.  
     
  8. Matters related to Information Technology services.  
     
  IV) STATE INSTITUTE OF EDUCATION  
 

The State Institute of Education (SIE) was established in 1978-79 as the academic wing of the Department of Human Resource Development. The primary responsibility of the SIE is to conduct in-service training to the teachers of Sikkim and conduct programmes and activities required to bring about qualitative improvement of school education at all levels. The other major responsibility of the SIE is writing of textbooks for Classes I, II and III in all subjects as per National Curriculum Framework 2005.

  
     
  SIE has the following Cells/Units:-  
  1. Science & Mathematics  
  2. Social Science  
  3. English  
  4. Population Education  
     
  FUNCTIONS  
  1. Science Cell:  
 

• Conduct 5-day training programmes on Science with the objective of acquainting teachers with concepts and context of the new books. Introduce the latest and relevant methodology dealing with text.

  
     
 

• Conduct State Level Science Seminars and State Level Science Exhibitions. Prepare students to compete at the national level by creating a scientific temper among teachers and students

  
     
  2. Mathematics Cell:  
 

• Conduct 5-day training programme for teachers to acquaint them with modern techniques of teaching and handling mathematics effectively in the classroom.

  
     
  3. English Cell  
 

• Conduct 10-day training programmes for English teachers with the objective of developing professional competence of teachers and improve their own proficiency in English.

  
     
  4. Social Science  
 

• Conduct 5-day training programme for social science teachers to create awareness of the current changes in classroom techniques.

  
     
  5. Population Education Cell
Implement population education programmes 		 
     
  V) DISTRICT INSTITUTE OF EDUCATION & TRAINING  
 

The Teachers Training Institute was upgraded to District Institute of Education and Training (DIET) in 1998 in compliance with the National Policy on Education 1986. DIET continued to run the In-Service Teacher Training programme till 2003. In 2003, the National Council for Teacher Education granted recognition to DIET and the institute started to conduct Pre-Service Teacher Education (PSTE) course. The State Government has now made PSTE certificate mandatory for selection as primary teacher in government schools. The PSTE is a 2-year certificate course divided into four semesters. The sanctioned strength is 50 students per batch. Apart from the PSTE course, DIET also holds “Content Enrichment”, “Orientation” and other training programmes for in-service teachers. The duration of these training programmes depend upon the subject matter and range from one week to one month.

  
     
 

The Government of India has approved and sanctioned establishment of three DIETs in Sikkim. Apart from Gangtok, DIETs will also be set up in Namchi (South District) and Soreng (West District). A new DIET can be set up in a district if the district has a primary teacher population of more than 2500. District Resource Centres can be set up in districts with a primary teacher population of below 2500.

  
     
  As per the national policy, DIETs have the following units:  
  1. PSTE – Pre-Service Teacher Education Branch  
     
  2. WE – Work Experience Branch  
     
  3. DRU – District Resource Unit  
     
  4. IFIC – In-Service Programmes Field Interaction and Innovation Coordination Branch  
     
  5. CMDE – Curriculum, Material Development and Evaluation Branch  
     
  6. ET – Educational Technology Branch  
     
  7. P&M – Planning and Management Branch  
     
  VI) EXAMINATION SECTION  
 

This section deals with all matters related to setting up of question papers, conduction of examinations and evaluation of papers as explained below:

  
     
 

1. February: Merit Scholarship for Class V at sub-divisional level – The examination is conducted at nine Sub-Divisions for the students who have stood 1st, 2nd and 3rd in Class V examination in their respective Districts. It is conducted under the supervision of Assistant Director (Sub-Division) and under the observation of respective SDM. The question papers are set by the section with the help of experts and paper assessment is done centrally by the section.

  
     
 

2. March-April: C.B.S.E Theory and Practical Examination – Question papers are sent by CBSE Board, New Delhi and there are 27 approved centres for this examination in the state. Answer scripts are sent to Guwahati Regional Office for evaluation. The Department appoints External Examiners for the conduction of Practical Examination in Physics, Chemistry, Biology, Geography and Vocational courses. These examiners, in consultation with the Internal Examiners set the questions and evaluate the answer scripts also and the marks are sent to the Board.

  
     
 

3. May-June: Common Entrance Test for selection of candidates for MBBS, B.E and other allied courses – Question papers are set by the Department with the help of external agency. The answer sheets are evaluated by the teachers and lecturers of Manipal University and merit list is drawn for seat allotment.

  
     
 

4. November: State Level National Talent Search for the students of Class X and Class XII – It is conducted to select 20 students each reading in Class X and Class VIII who will appear for National Level Examination for award Merit Scholarship of Government of India. For the State Level Examination, question papers are set by the section itself; however, for the National Level Examination, the question papers are sent by NCERT, New Delhi and the answer sheets are evaluated in New Delhi. This examination is conducted sometime in the month of May next year.

  
     
 

5. November-December: Class VIII Board and Annual Examination for other Classes (Class IV to IX) – Question papers for all these classes are prepared by the section. Evaluation of answer scripts for Class VIII is done centrally after coding the papers and results are prepared by the section. For other classes, answer papers are evaluated by the schools themselves and results are also prepared by the schools.

  
     
  VII) TRAINING SECTION  
  The Teacher Training Section of the Department was started in the year 2003 in order to:  
     
 

1. Implement the newly initiated Departmentally sponsored B.Ed and CPE (Certificate of Primary Education) Programmes from IGNOU for untrained teachers of government schools. The objective of this was to clear the huge backlog of untrained graduate and primary teachers teaching in government schools. The section managed to enroll approximately 900 graduate and post-graduate teachers for B.Ed in four batches from IGNOU till the year 2006. The B.Ed programme for the 2006 session is still continuing. However, due to certain reasons, these programmes could not be carried out in 2007.

  
     
 

2. Besides the IGNOU programmes, the section also deals with Centrally Sponsored Projects on Environment Education, Orientation Programme for Teachers and other miscellaneous works like organization of District and State Level Quiz programmes, etc.

  
     
  VIII) PLANNING SECTION  
  The functions of the Planning Section are as under:  
     
  1. Prepare Draft Annual Plan documents on the basis of the requirements submitted by various sectional Heads and Districts  
     
  2. Allocate the Plan fund to the different Head of Accounts as per the demand for grants.  
     
  3. Monitor the entire plan expenditure.  
     
4. Feasibility for up-gradation of different categories of schools including taking over of private schools.
  5. Creation of different categories of teaching and non-teaching posts under school education as well as higher education.  
     
 

6. Purchases of science equipments, furniture, typewrites, computers, cyclostyle machines, etc., as per the demand made by the Sectional Heads and the schools subject to budget provisions.

  
     
  IX) LANGUAGE SECTION  
     
 

At present, there are 11 languages being directly dealt with by this section including Nepali, Bhutia, Lepcha and Limboo languages. The section monitors the proper functioning and development activities of all the national and regional languages recognized by the state government as under:

  
     
  1. Constitute committees of language experts of all languages.  
     
  2. Review of language textbooks.  
     
  3. Matters relating to promotion and development of local languages.  
     
  4. Appointment, transfer and promotion of language teachers.  
     
  5. Training of language teachers.  
     
  6. Literary association matters.  
     
  7. Inspection and supervision of schools relating to language development.  
     
  8. Preparation of language textbooks for printing and publications.  
     
 

9. Preparation of syllabus and courses and setting of question papers in local languages for classes IV to XII (both for Sikkim Junior Secondary School Level and CBSE Board Examination).

  
     
  10. Preparation of teaching-learning materials in local languages for formal and non-formal education.  
     
  11. Development of textbooks in local language from pre-primary to senior secondary level.  
     
  X) MID-DAY MEAL SECTION  
 

Under the Mid-Day Meal scheme, 909 schools (780 Government Schools, 79 Monastic Schools, 12 Sanskrit Pathshalas and 38 EGS centres) are being covered and from July 2007 onwards, mid-day meals are being served on all school working days unlike 4 days mid-day meal service of previous years.

  
     
 

As per the Central Government norms, only classes I to V have to be included in the scheme. However, in the state of Sikkim, since pre-primary classes are attached to all schools, the children of pre-primary classes are also served the mid-day meals.

  
     
 

Rice is supplied free of cost by the Central Government @ 100 gm/child/ on school days as per the enrolment and number of working days in an academic session. The food grains are supplied by the FCI (Food Corporation of India) to the principal distribution centres. Sikkim has two Principal Distribution Centres (PDCs) - one at Jorethang for South and West Districts and the other at Rangpo for East and North Districts. The District offices of the department lift the rice and distribute them to the schools. In East District, a private agency has been given the responsibility of lifting and distributing the same. The District Collector of each District checks proper implementation of the mid-day meal programme.

  
     
 

Implementation of cooked mid-day meal is handled by the School Managing Committee (SMC). The SMC engages a local resident as a cook for cooking the meals. The wage of the cook is managed from within the cooking cost @ Rs. 3.05/child/day.

  
     
  XI) TEXTBOOK SECTION  
 

The Text Book Unit (TBU) of the Department implements various beneficial schemes like supply of textbooks and exercise copies and school uniforms to government school students. These schemes have been operational and are in existence for the last many years.

  
     
 

The Department had been earlier supplying all prescribed textbooks to all the students studying in government schools from pre-primary to Class XII since 1985. However, the scheme was more focused to cover the students of only pre-primary to class V since the year 2000; the students from class VI to XII are required to purchase these books from the Department at 50% of the actual rates since 2000. Free distribution of exercise books is restricted up to Class V.

  
     
 

From the academic session 2005, the benefit of pullover has been extended to all the students of government schools from pre-primary to Class V. Further, the government has decided to provide raincoats and school bags to these students from the year 2005-2006. Thus, under the uniform scheme, shirts and pants for boys and shirts, skirts/tunics for boys are provided annually and pullovers, schoolbags and raincoats are provided biennially.

  
     
  XII) VOCATIONAL SECTION  
 

The implementation of Vocational Education as a stream at +2 levels in 40 Senior Secondary Schools in Sikkim was initiated with effect from February 2004 with the fund received from MHRD, New Delhi. The vocational education programme in Sikkim is currently running on its fourth academic year 2007 and is funded on sharing basis by the Government of India and the State Government.

  
     
 

The following vocational streams/trades are approved and examination& certification are being governed by the Central Board of Secondary Education, New Delhi:

  
     
  1. Horticulture  
     
  2. Dairying  
     
  3. Automobile Technology  
     
  4. I. T Application  
     
  5. Travel & Tourism Management  
     
  6. Hotel Management & Catering Technology  
     
  7. Office Secretary  
     
  8. Poultry Farming  
     
 

9. Photography is on due process of being approved by CBSE, New Delhi. Local handicraft is also offered but only as an additional subject.

  
     
  XIII) SCHOLARSHIP SECTION  
  This section looks after the following functions:  
     
 

1. Allotment of state quota seats for pursing higher education. Allotment of seats is done as per the inter-se merit list of the CET examination conducted by the department and as per the reservation policy of the state government.

  
     
  2. Award of Merit and Prerna (Girls) Scholarships to students of Class VI to XII.  
     
  3. Award of scholarship to merit students of National Talent Search (State Level Examination).  
     
 

4. Award of financial assistance to Sikkimese students studying in Regional Medical Colleges and Sainik School, Goalpara, Assam.

  
     
  5. Reimbursement of fees incurred by destitute home in Chakung/West Sikkim.  
     
  6. Award of financial assistance to Below Poverty Line (BPL) students of Government Degree Colleges of Sikkim.  
     
  7. Award of financial support and book grant to students for higher professional courses under NEC.  
     
  8. Award of scholarship (CSS) to students of non-Hindi speaking state – for implementation, thereof.  
     
  XIV) SARVA SHIKSHA ABHIYAN (SSA)  
 

Sarva Shiksha Abhiyan is to provide useful and relevant elementary education for all children in the 6 to 14 age group by 2010. There is also another goal to bridge social, regional and gender gaps, with active participation of the community in the management of schools.

  
     
  Objectives of Sarva Shiksha Abhiyan:  
     
  1. All children in school, Education Guarantee Centre, Alternate school, Back to School Camp by 2003.  
     
  2. All children complete five years of primary schooling by 2007  
     
  3. All children complete eight years of elementary schooling by 2010.  
     
  4. Focus on elementary education of satisfactory quality with emphasis on education for life.  
     
  5. Bridge all gender and social category gaps at primary stage by 2007 and at elementary education level by 2010.  
     
  6. Universal retention by 2010  
     
 

The assistance under the programme of SSA will be 75:25 sharing arrangement during the X Plan, and 50:50 sharing thereafter between the Central Government and State Government.

  
     
  XV) TOTAL LITERACY CAMPAIGN (TLC)  
 

Launched in February 2004, the Total Literacy Campaign (TLC) was intended to impart functional literacy to the illiterate adults in the age group of 15-35 years within a stipulated time of 18 months. The programme sought to achieve this objective through a centre based programme and through mass volunteer-based approach.

  
     
 

The door-to-door survey of identifying the teachers was completed and the TLC centres have started functioning. A total of 21,000 illiterates are identified and for these 400 TLC Centres are opened with equal number of volunteer teachers (VTs) entrusted with the job.

  
     
 

The learners are provided with free Textbook- Primer, Exercise book, Pencil, eraser, chalk, slate and the centres are provided with free blackboard/ chalk/ duster. To overcome the difficulty posed by non-availability of lighting facility in the rural based TLC centres, the East District arranged for provision of Solar Lantern to some selected Literacy Centres also.

  
     
 

Together with the support of the VTs / Supervisors/ District Officials, the TLC programme has now reached its concluding stage, having successfully completed both the Primer I & II. The Primer III has been distributed to the Learners and the VTs are proposed to be sensitized on the content/ methodology of the said book.

  
     
 

With the active participation and support of all the VTs and Officials, the TLC programme is targeted to be completed by the end of this year (2007), which is to be subsequently followed by PLP (Post literacy Programme).

 
     
  XVII) ENGINEERING CELL  
  The functions of the Engineering Cell are as follows:  
  1. Preparation of estimates and blue prints for various construction works  
     
  2. All major and minor construction works of government school buildings  
     
  3. All other civil engineering works  
     
 

The Directorate of Technical Education has prepared its own information disclosure as required under Section 4(1) (b) of the Right to Information Act, 2005. The information can be accessed at the Directorate’s website www.dtesikkim.gov.in

 
     
 

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CHAPTER – 3

Powers and Duties of Officers and Employees
[Section 4(1) (b) (ii)]

  
     
  3.1 Details of the powers and duties of officers and employees of the authority by designation as follows  
 

Feb 2011

1. Commissioner -cum- Secretary- Final Authority

2.Special Secretary

·         Work as Head of Office of Human Resource Development Department
·         Recruitment, Ad-hoc appointments of all category of employees,
 ·         Headquarter administration, Planning, Accounts, allotment of vehicles, office accommodation,
·         All the files meant for appraisal of the Secretary shall be routed through the Special Secretary.
 ·         All matter pertaining to Technical Education
·         Teachers Training programme,
·         District Institute for Education and Trainings
 ·         Establishment of New Polytechnics,
 ·         Matters pertaining to SCERT.
·         Conducting CET and allotment of seats

3.Chief Engineer,                                       

·         All matters pertaining Engineering works of Human Resource Development Department

4.Director, School Education

·         All works relating to School Education,
·         Academics and Administration of Schools,
·         Computer Education,·         I.C. T. Schemes,
 ·         Rashtriya Madhyamik Shiksha Abhiyan,
 ·         Mid Day Meal·         Sarva Shiksha Abhiyan,
 ·         Right to Education Act,
 ·         Matters pertaining to Private Schools,
 ·         Examination, affiliation,
·         Inter District Transfer & Posting of Teaching & Non Teaching Staff of Schools.
 ·         Correspondence with the Central Government in relation with School Education.
·         National Literacy Mission (TLC/PLP)
 ·         AIDS Programme
·         Navodaya Vidyalaya
 ·         Knowledge Commission, Environmental Education, Moral Value Education.
 ·         All matters pertaining to Central Board of Secondary Education.

5. Director, Language/Textbook, Coordination

·         All matters pertaining to Language Section,
·         All matters pertaining to Text Book, Uniform, Exercise Books
 ·         Coordination  Sanskrit Education

6.Director, Higher Education &Additional Secretary

·         All matters pertaining to administration of Colleges,
·         Vetting of Cabinet Memorandums of all wings and creation and maintenance of records of all such memorandums.
·         Indenting authority for all procurements including equipment, furnitures, stationary of all sections.
·         Sikkim University,
·         Establishment of Private Universities.
·         Vocational Education,
·         Capacity Building
·         Sikkim Institute of Nyingma Higher Studies
·         Promotion and posting of Officers and Staff and Lecturers/Principals of Colleges
 ·  All legal matters

7.Additional Secretary

·         To exercise delegated powers of Head of Department in respect of GPF, DPC, Medical Re-imbursement/advances.
 ·         Administrative works including matters pertaining to Gazetted Officer of all wings,
 ·         All works related to Scholarship
 ·         Matters pertaining to RTI.
 ·         Matters related to existing Polytechnics
 ·       Maintenance of Casual Leave register of all employees of the rank of AEOs and above of the Headquarter of all Directorates.          
  ·   Sanction of Casual Leave

8.Additional Director, Elementary Education

 ·         All matters pertaining to Right to Education Act,   
 ·         Coordination. (She will report to Director, Coordination.) 
 ·         State Project Director for Sarva Shiksha Abhiyan will report to Director, School Education.
 ·         She will work under overall direction of the Director, School Education.

9.Additional Director, School Education.

·         All matters pertaining to Academic Monitoring of all schools,
·         School Education,
·         Mid Day Meal,
 ·         Rashtriya Madhyamik Shiksha Abhiyan,
 ·         Information Communication Technology (ICT) programme,
·         Total Literacy Campaign (TLC), Post Literacy Programme (PLP)
·         Attendance of Teachers, Headmasters and Principals and matters pertaining to punctuality.
 ·         Sanction of leave records of Headmasters, Principals. He will be assisted by one Office Superintendent and one LDC in this regard.
 ·         Any other works allotted by the Director, School Education.        
    He will work under overall direction of the Director, School Education

10.Additional Director, Scholarship/Examination

·         All matters pertaining to Scholarship,
 ·         Seat allotment
·         Conducting of Common Entrance Test
 ·         Matters related to CET, he will report to the Special Secretary
 ·         Matters related to Scholarship, he will report to the Additional Secretary
 ·         All matters pertaining to Examination
·         Affiliation of Government Schools with CBSE
 ·         Registration of Private Schools
·         Matters pertaining to Examination, he will report to the Director, School Education.

11. Joint Secretary (Adm)

·        All administrative matters pertaining to School Education including matters pertaining to all the teaching and non teaching staff posted in the school.
·        Appointment of Ad-hoc teachers, regular teachers through Sikkim Public Service Commission.
 ·        Reframing of Recruitment Rules of all category.
·    Reframing of Leave Rules of teachers and other matters as delegated by the Director, School Education  from time to time.
·        She will route all the files through Director, School Education for onward submission.

 

  
     
 

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CHAPTER - 4

Procedure Followed in Decision-making Process
[Section 4(1) (b) (iii)]

  
     
  4.1 Describe the procedure followed in decision making by the public authority  
     
  A. Goal Setting and Planning  
 
Description

 		 - Annual Plans and activities are prepared by the various sections
- Co-ordination meetings of the Department are held on a regular basis to set physical and financial targets
Decision-making process - Proposals prepared by the various sections are submitted to the planning section of HRDD for scrutiny and necessary amendments
Designation of final decision-making authority Secretary
 
     
  B. Budgeting  
 
Description The Planning section along with the Accounts section draw up estimates under different budget heads for the coming financial year.
Decision-making process The proposal is then submitted to the State Government through Secretary, HRDD for approval and sanction.
Designation of final decision-making authority State Government
 
     
  C. Formulation of Projects, Schemes and Programmes  
 
Description Draft Project Proposals are prepared as per the State Govt. and Govt. of India policies and objectives by the various sections.
Decision-making process On approval of the Secretary, the proposals are submitted to the Department of Planning & Development who forward them to the funding agencies.
Designation of final decision-making authority State Government
 
     
  D. Recruitment/Hiring of Personnel  
 
Description Appointment of teaching and non-teaching personnel on both regular and contract basis is done by the Recruitment Cell of the Department in coordination with the Department of Personnel.
Decision-making process Selection of candidates is done through written Exam & Viva-Voce
Designation of final decision-making authority State Government
 
     
  E. Release of Funds  
 
Description
 		 The requirement of funds for various activities of the Department are requisitioned by the various sections of the Department as per actual. Funds are released by various funding agencies on an annual basis. They are also released as per the implementation plan in certain cases.
Decision-making process
 		 The fund requirement prepared by various sections are compiled and scrutinized by the planning section of the Department. It is then forwarded to the Department of Planning & Development who after scrutiny forwards it to the appropriate funding agency which can be either the Govt. of India or an international agency.
Designation of final decision-making authority State Government
 
     
  F. Implementation/Delivery of Service  
 
Description Every section of the Department has a hierarchical setup with delegation of powers and duties. All official work is executed at different levels by the authorized personnel and put up to the next higher authority.
Decision-making process
 		 The clerical staff regularize various matters by filing them as per their subjects and put up the files to their superior officers. The junior officers then examine the proposals and seek opinions of superiors. The files are then put up with alternate suggestions for taking a decision on the matter. Depending on the nature of the matter, decisions are taken either by the head of the section or if the matter is of greater importance then by the Secretary or the State Government.
Designation of final decision-making authority As explained above.
 
     
  G. Monitoring & Evaluation  
 
Description
 		 The concerned section monitors the implementation of a certain programme or work. Work is also evaluated by the section and in certain cases outside agencies specializing in the relevant fields may be asked to evaluate the work and submit their findings to the Department.
Decision-making process
 		 Physical and financial targets are set and inputs are sought from the executing officers/personnel as also from the stakeholders.
Designation of final decision-making authority As per delegation of power
 
     
  H. Gathering Feedback from Public  
 
Description
 		 The School Management Committee (SMC) comprises of residents of the area along with the school authorities. The SMC provides regular feedback on matters of school administration. The Department officials also attend Gram Sabhas regularly where there is active interaction with the members of the public.
Decision-making process The inputs given by the SMC and the issues raised during Gram Sabhas are examined by the Department officials and processed as per the government guidelines.
Designation of final decision-making authority Secretary
 
     
  I. Undertaking Improvements  
 
Description
 		 Activities of the Department are constantly evaluated and necessary changes incorporated. Feedback of the public is given the highest priority in the process of evaluation. In certain areas, experts and outside agencies are also roped-in to bring about dynamic changes.
Decision-making process
 		 On the basis of the findings of the evaluation process, various alternatives are considered and rational changes are incorporated.
Designation of final decision-making authority Secretary
 
     
 

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CHAPTER - 5

Norms set for the Discharge of Functions
[Section 4(1) (b) (iv)]

  
     
  5.1 Details of the norms/standards set by the public authority for the discharge of its functions/delivery of services.  
     
 

• For the discharge of functions notifications, orders, directions issued by the State Government and relevant Acts & Rules framed by the Government are followed.

  
     
     
     
 

CHAPTER - 6

Rules, Regulations, Instructions, Manual and Records, for Discharging Functions
[Section 4(1) (b) (v)]

  
     
  6.1. Details of rules regulations, instructions, manual and record for discharging functions.  
     
  The Department officers and staff execute their duties and responsibilities in compliance with the rules and regulations formulated by the State Government. Some of the publications that govern the government servants are:  
     
  1. Sikkim Service Rules,1974  
     
  2. Sikkim Financial Rules,1979  
     
3. Sikkim State Civil Service Rules, 1977
     
  4. Sikkim State Education Service Rules  
     
  5. Sikkim Service Pension Rules, 1990  
     
  6. Sikkim State Education Act  
     
  7. Gazettes, Notifications and Office Orders  
     
  8. Sikkim State Education Training Rules,2004  
     
 

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CHAPTER - 7

Categories of Documents held by the Public Authority under its Control
[Section 4(1) (b) (vi)]

  
     
  7.1 Provide information about the official documents held by the public authority or under its control  
     
 
Sl.No. Category of document

Title of the document

Designation and address of the custodian (held by/under the control of whom)
1
 		 Administrative matters Personal Files, Appointment of Personnel, Records of Leave & Attendance of School Teachers and Staff, School Administration issues, Maintenance of Government Assets, New Proposals etc. Various sections and Central Record Room
2
 		 Financial Matters  Salaries, Records of Expenditure, Budget Requirement, Budget allocation etc. Accounts Section
3 Planning Matters Annual Plans, Requirements of various sections, Requirement of Funds, Allocation of Funds, New Proposals etc. Planning Section
4 Engineering Matters Construction/Repair of school and college buildings, Civil Engineering Works of the Department Engineering Section
 
     
 

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CHAPTER - 8

Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or Implementation thereof
[Section 4(1) (b) (vii)]

  
     
 

8.1 Describe arrangements by the public authority to seek consultation/participation of public or its representatives for formulation and implementation of policies:

  
     
 
Arrangements for consultation with public in relations with policy formulation • School Managing Committee (SMC): SMC for each school has been constituted. The Committee has the primary responsibility of supervision & monitoring of school activities. The Committee is also actively involved during preparation of annual plans of the Department.

• Gram Sabha: The Department officials regularly attend the Gram Sabhas where they interact actively with the members of the public. This is an open forum and residents of the area from all walks of life participate in the interaction with government officials.
Process • The opinions and suggestions of the members of the SMC are taken up by the Department and financial implications and other required resources worked out. The issues are prioritised and accordingly allotted time frame. They are then put up for approval of the State Government.

• Similarly, deliberations of the Gram Sabhas are recorded by the officials representing the Department. Reports prepared and submitted by them are examined and the implications of the proposal worked out. The proposals are then put up to the State Government for approval and execution.
Decision making authority State Government
 
 
     
 

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CHAPTER - 9

Boards, Councils, Committees and others Bodies constituted as part of public Authority
[Section 4(1) (b) (viii)]

  
     
 

9.1 Please provide information on boards, councils, committees and other bodies related to the public authority in the following format.

  
     
 
Sl. No.

Name of Board/Committee

Composition

Powers & Functions

Meeting attended by
1

SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY

 General Body:
1. Chief Minister – President
2. Minister, HRDD – Vice President
3. Minister, Human Service & Family
Welfare Department – Vice President
4. Director (EE/L) – Member Secretary
5. Ex-Officio Members – 09
6. Nominated Members – 27		  

Members of the General Body
Executive Committee:
1. Chief Secretary – Chairman
2. Secretary, HRDD – Vice Chairman
3. Secretary, Human Service & Family Welfare Department – Vice Chairman
4. Director – Member Secretary
5. Ex-Officio Members– 07 from Govt. Deptt.
6. Nominated Members–27 from
Deptt/Agency

Members of the Committee
2


 

Committee for formation of transfer policy

1. Special Secretary – Chairman
2. Director HRDD, HRDD– Member
3. Joint Director (Districts)– Member
4. Joint Director(Adm) – Members Secretary

As per the Notification No. 249/Est-I/HRDD, dated: 09.10.2006

Members of the committee
3

State Council of Vocational Education

 1. Chairman – Secretary
2. 23 nos. from various Deptts/Agencies- Members
3. Director, HRDD–Member Secretary
 

To implement Voc. Edn. at Sr. Sc. Stage as per the Notification No.06/HRDD/Voc, dated: 27.7.2006

Members of the Council
4

Recruitment Cell

 1. Director / HE
2. Deputy Director, HQ
3. Deputy Secretary, HQ
 

All appointments in the Department

Secretary, Special Secretary and Members of the Cell
 
     
 

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CHAPTER - 10

Directory of Officers and Employees
[Section 4(1) (b) (ix)]

  
     
 

10.1 Please provide information on officers and employees working in different units or offices at different levels and their contact addresses in the following format (including officers in charge of grievances redressal, vigilance, audit etc)

  
     
 

OFFICERS AND STAFF SECTION-WISE (HEADQUARTERS)

  
     
  Mr. C.S.Rao, Secretary, HRDD
  
     
  ESTABLISHMENT I  
 
SL. NO NAME DESIGNATION
1 Mr.S.K.Pradhan Director(Higher Education)
2 Mrs. Lu-Yu-Ying Sr. P.S to Secretary
3 Mr. H.S.Subba Deputy Director
4 Mr. B. B Gurung Research Analyst
5 Mr. P. R Nambiar Technical Officer
6 Mr. Tamding R. Rinchen Officer Superintendent
7 Mrs. S.Sharma Coordinator HQ/RTI
8 Ms. Chimi Lhamu Bhutia Stenographer
9 Ms. Tashi L. Bhutia Stenographer III
10 Ms. Cherry Mit Lepcha Stenographer III
11 Mrs. Minoo Singh Upper Divisional Clerk
12 Ms. Jhuma Pradhan Upper Divisional Clerk
13 Mr. Samdup Bhutia Lower Divisional Clerk
14 Mrs. Kanti Chettri Lower Divisional Clerk
15 Mrs. Rajini Rai Lower Divisional Clerk
16 Mr. Nima Tshering Bhutia Lower Divisional Clerk
17 Ms. Ugen Chunzom Bhutia Lower Divisional Clerk
18 Mr. Netendra Gautam Security Officer
19 Mrs. Sarita Mukhia Peon
20 Mr. Passang Bhutia Peon
21 Mr. Dawa Sherpa Peon
22 Mr. Prem Kr. Rai Peon
23 Mr. Charan Neopaney Driver
24 Mr. Sonam Tsh. Bhutia Driver
25 Mr. Kiran Rai (M/R) Driver
26 Mr.Bir Singh Balmiki Safaikarmachari
27 Mr. Adol Lepcha Chowkidar
28 Mr. Sudesh Deokota A.E.O.
29 Mr. Bal Krishna Thapa Home Guard
30 Mr. Jangabir Subba Peon
 
     
  ES31TABLISHMENT II  
 
S32L. NO NAME DESIGNATION
1 Mr. Prakash Pradhan Joint Director (West)
2 Mr. H. S Subba Deputy Director
3 Mr. Sudesh Deokota Assistant Education Officer
4 Mrs. Gaki Choden Officer Superintendent
5 Mrs. Sarojini Subba Officer Superintendent
6 Ms. Sarah Lepcha Head Assistant
7 Mrs. Vavna Rai Stenographer III
8 Ms. Yashoda Subba Upper Divisional Clerk
9 Mrs. Sangita Tamang Upper Divisional Clerk
10 Mrs. Krishna Cintury Lower Divisional Clerk
11 Mrs. Durga Sharma Lower Divisional Clerk
12 Ms.Upashna Lamichaney Lower Divisional Clerk/RTI
13 Mrs. Chung Chung Lepcha Lower Divisional Clerk
14 Mr. Nima Tshering Bhutia  LDC / Typist
15 Mrs. Kanti Chettri LDC/Legal
16 Mrs. Sheela Lepcha Telephone Operator
17 Mr. Homnath Sharma Peon
18 Mr. Passang Bhutia Peon
19 Mr. Rudra Gurung Peon
20 Mr. Palden Lepcha Peon
21 Ms. Tshering Doma Lepcha Peon
22 Mr. Mohan Gurung Driver
23 Mr. Gnawang Sherpa Driver
24 Mr. Choden Tsh.Sangay Lepcha Driver
25 Mr. Subash Gurung Driver
26 Mr. Kishore Kumar Lokhar Safaikarmachari
 
     
  ENGINEERING CELL  
 
SL. NO NAME DESIGNATION
1 Mr.M.B.Gurung Chief Enginner
2 Mr S.P.Pradhan Additional Chief Engineer
3 Mr Chetraj Mishra Superintendent Engineer N/E
4 Smt Asha Gurung Superintendent Engineer S/W
5 Shri Basant Tamang Divisional Engineer N/E
6 Shri H.N.Singh Divisional Engineer S/W
7 Smt Neelam Rai Divisional Engineer, East
8 Shri R.N. Sharma Divisional  Engineer (Project)
9 Shri B.K.Rumba Divisional  Engineer(Planning)
10 Shri Tulsi Sharma Assistant Engineer(North)
11 Shri Karma Samdup Bhutia Assistant Engineer(East)
12 Shri Baliraj Adhikari Assistant Engineer.(East)
13 Shri Sonam G. Bhutia Assistant Engineer(South)
14 Shri M.Chettri Assistant Engineer (Project)
15 Shri Pema Gyaltsen Assistant Engineer(Planning)
16 Mr Diwas Adhikari E(II) Junior Engineer
17 Mr. Uttam Basnett E(I) Junior Engineer
18 Mr. Madan Sharma Junior Engineer(Mangan)
19 Mr. Subash Tiwari Junior Engineer
20 Mr. PT Bhutia Junior Engineer
21 Mr. D Dahal Junior Engineer
22 Mr. Bikram Tewari Junior Engineer E(II)
23 Zangmoo Bhutia Junior Engineer Store
24 Mr. K.C Rajanathan Junior Engineer (S)
25 Karma Denka Bhutia PA
26 Mr. Ajay Silas Rai Upper Divisional Clerk
27 Rinzing Ongmu Upper Divisional Clerk
28 Mrs. Bina Gurung Lower Divisional Clerk
29 Mr. Chandra Bdr. Mukhia Lower Divisional Clerk
30 Pema Bhutia Lower Divisional Clerk
31 Sarita Pradhan Lower Divisional Clerk
32 Ms. Sarita Pradhan LDC (Work Charge)
33 Mrs. Sanja Bhutia LDC (Work Charge)
34 Mr. Gaden Lepcha Lower Divisional Clerk
35 Mr. Yangden Bhutia Lower Divisional Clerk
36 Ms. Passang Tamang Typist (MR)
37 Mr. Tika Tamang Accountant
38 C.Bhutia Accountant
39 Mr.Phurba Bhutia Acctt. Clerk
40 Mrs. Lakit Rasaily  Lower Divisional Clerk
41 Mrs. Srijana Subba Lower Divisional Clerk
42 Mr. Norbu Bhutia  Acctt. Clerk
43 Mr. Santha Karthak Jr. Accountant
44 Bimal Cintury Jr Accountant
45 Mr. C. M Sewa Draughtsman
46 Mr. Dawa Tshering Ladakhi Tracer
47 Mr. Homnath Khatiwara Tracer
48 Mr. Aita Rai Peon
49 Mr. Prem Lall Giri Peon
50 Mrs. Bal Kri. Gurung Peon (Adhoc)
51 Mrs. Devi Subba Peon (MR)
52 Mr. Pramod Gurung Peon (MR)
53 Ms. Chukit Lepcha Peon (MR)
54 Ms. Goma Devi Sharma Peon (MR)
55 Mr. Jaganath Chettri Peon (MR)
56 Mr. Kumar Rai (M/R) Driver
57 Mr. Sancha Bdr. Subba (M/R) Driver
58 Mr. Lok Bdr. Kami (M/R) Driver
59 Mr. Milan Gurung Driver
60 Mr. Dhan Bdr.Subba Driver
61 Mr. Kamal Rai (M/R) Driver
62 Mr. Dalen Lepcha Peon
63 Mr. Nima Tshering Lepcha Peon
 
     
  ACCOUNTS  
 
SL. NO NAME DESIGNATION
1 Mr. Depak Darnal Director
2 Mr. Benu Mukhia Additional Director
3 Mr. Tseten Dorjee Chief Accounts Officer
4 Mr. Karma Tshering Loda Sr. Accounts Officer
5 Smt Maya Pradhan Sr. Accounts Officer
6 Mrs. Nageena Subba Accounts Officer
7 Shri H.K.Khatiwada Accounts Officer
8 Shri L.P.Pradhan Accounts Officer
9 Shri J.B.Khatri Accounts Officer
9 Smt Dil Kumari Yonzon Sr. Accountant
10 Pavitra Tewari Sr. Accountant
11 Smt Laxmi Tamang Sr. Accountant
12 Mrs. Rajani Pradhan Accountant
13 Mrs. Sarda Mukhia Accountant
14 Mrs. Tika Tamang Accountant
15 Mr Tshering Dorjee Bhutia Accountant
16 Mr Chini Ongay Bhutia Accountant
17 Mr Krishnan Kumar Rai Accountant
18 Mrs Rinzing Doma Accountant
19 Ms Lhamu Sang Tamang Accountant
20 Mr. Namgyal Bhutia Head Assistant
21 Mrs. Nirmala Lama Jr. Accountant
22 Ms Tshering Diki Bhutia Jr. Accountant
23 Prakash Gurung Jr. Accountant
24 Mrs Parimala Subba Jr. Accountant
25 Mrs Pema Choden Bhutia Jr. Accountant
26 Mr Bimal Cintury Jr. Accountant
27 Mr. Sonam Gyatso Accounts Clerk
28 Mr. Norbu Bhutia Accounts Clerk
29 Mr. Sonam Paljor Accounts Clerk
30 Mr. P. T Bhutia Accounts Clerk
31 Mrs. Tshering D. Bhutia Librarian Clerk
32 Mr. Urgain Tamang Accounts Clerk
33 Ms Anita Diyali Accounts Clerk
34 Mrs Pushpa Sharma Accounts Clerk
35 Mr Shreejunga Subba Accounts Clerk
36 Ms Asha Pradhan Accounts Clerk
37 Mr. Pradeep Chettri Peon
38 Mr. M. K Subba Peon
39 Mr. Passang Kazi Sherpa Driver
40 Mr. Bir Bdr. Rai Driver
41 Mr. Passang Gyatso Sherpa Driver
42 Mr. Sunil Darjee Acctt.Clerk
43 Mr. Kalu Singh Tamang Peon
44 Mrs Dharma Chettri Lower Divisional Clerk
45 Smt. Tshering Doma Lower Divisional Clerk
46 Mr. Prakash Gurung Jr. Acctt.
47 Mr. Gokul Pradhan Acctt. Clerk
48 Smt.Anita Diyali Acctt.Clerk
49 Smt. Anita Mukhia Jr. Acctt.
50 Smt Dharma Denaan Steno
 
     
  SARVA SIKSHA ABHIYAN (SSA)  
 
SL. NO NAME DESIGNATION
1  Mrs Mamta Thapa Director
2 Mr Sonam Lepcha Dy Director
4 Mrs. Meena Chettri  Assistant Education Officer
5 Mr. Sunil Giri Computer Programmer
6 Mr Madhav Koirala Accountant 
7 Mrs. Anita Mukhia Jr. Accountant
8 Mr. Bhim Bdr. Bardewa Coordinator
9 Ms. Tshering Yangzom Katuk Coordinator
10 Mr. Sidartha Pradhan Coordinator
11 Mr. Chittam Norbu Bhutia Coordinator
12 Mr Sherap P.Lepcha Coordinator II 
13 Mr Hemant Dhungel  Coordinator (QMF) 
14 Mr. G. K Tiwari Lower Divisional Clerk
15 Mrs. Jhumkey Bhutia Computer Operator
16 Aradhana Gurung Computer Operator
17 Mrs. Nar Maya Mukhia Peon
18 Mr. U. O Bhutia Peon
19 Mr. G. B Limboo Peon
20 Mr. D. B Mukhia Peon
21 Mr. M.B Subba Driver (MR)
22 Mr. Mohan Chettri Driver (MR)
23 Mr. B.B Pradhan Driver (MR)
 
     
  SCHOLARSHIP  
 
SL. NO NAME DESIGNATION
1 Mr. O.P Basnett Addl. Director
2 Shri I.K.Chettri Joint Director
3 D. Pradhan Deputy Director
4 Mrs. Basanti Chettri Upper Divisional Clerk
5 Mrs. Pushpa Pulzor Jr. Accountant
6 Mrs. Diki Norbu Bhutia Lower Divisional Clerk
7 Mrs. Chandra P. Rai Lower Divisional Clerk
8 Mrs. Dil Maya Pradhan Lower Divisional Clerk
9 Ms. Ninday Bhutia Lower Divisional Clerk
10 Mr. Sangay Lepcha Peon
11 Mr. Pem Tshering Bhutia Peon
12 Mr. Gopi Krishnan Nepal Driver (M/R)
13 Asha Pradhan Accounts Clerk
14 Khichung Bhutia Peon
 
     
  EXAMINATION  
 
SL. NO NAME DESIGNATION
1 Mr. C.S.Rao(IFS) Director
2 Smt. Ingrid Lhamu Bhutia Deputy Director
3 Mr Kalzang Dorjee Bhutia Asst. Director
4 Mrs. Pema Lhamu Bhutia  Head Assistant
5 Mrs. Sharda Chettri Upper Divisional Clerk
6 Mr Biju Rai Upper Divisional Clerk
7 Mrs. Ugen Doma Bhutia Lower Divisional Clerk/Typist
8 Mr. Jiten Subba Peon
9 Mr. Padam Bdr. Giri Peon
 
     
  TEXTBOOK  
 
SL. NO NAME DESIGNATION
1 Mrs. Snehlata Sharma  Joint Director
2 Mrs Sonam Dolma Bhutia Joint Director
3 Mrs. Binita Thapa Deputy Director
4 Mr. Kalzang Dorjee Bhuita Assistant Director
5 Mr. Bhaichung T. Bhutia Text Book Officer
6 Mr. Biren Rai Assistant Education Officer
7 Mr. Saldong Lepcha Assistant Script Writer
8 Mr. Dichen Lepcha Text Book Officer
9 Mrs. Sarda Mukhia Accountant
10 Mr. Prakash C. Gurung Jr. Accountant
11 Mr. Palchen Bhutia Librarian
12 Ms. Anita Diyali Accounts Clerk
13 Mr. Lobsang Tamang Peon
14 Mrs. Goma Devi Tamang Peon
15 Mr. Ranjit Kr. Subba (M/R) Driver
 
     
  LANGUAGE  
 
SL. NO NAME DESIGNATION
2 Mr. Tashi Bhutia Joint Director
3 Mr. G. P Subba Deputy Director
4 Mr. P. M Khanal Assistant Director (Nepali)
5 Mr. S. B Subba Assistant Director (Limboo)
6 Mr. Bhaichung Bhutia Assistant Director (Bhutia)
7 Mr. Dichen Lepcha Assistant Director (Lepcha)
8 Mr. Norbu Tshering Lepcha Asst. Edn. Officer (Lepcha)
9 Mr. Gyan Pd. Subba Asst. Edn. Officer (Limboo)
10 Mr. Chador Bhutia Asst. Edn. Officer (Bhutia)
11 Ms. Sudha Rai Asst. Edn. Officer (Nepali)
12 Mr. Palden Bhutia Artist
13 Mr. Passang Bhutia Lower Divisional Clerk
14 Mrs. T. Choden Peon
15 Mr. Rajman Rai Peon
16 Mr. Kailash Gurung (M/R) Driver
 
     
  PLANNING, MONITORING & EVALUATION (PME)  
 
SL. NO NAME DESIGNATION
1 Mr. R. M Kunwar Deputy Director
2 Mrs. Kanta Lohar Assistant Director
3 Mrs. Karma G. Bhutia Assistant Director
4 Mrs. Sunita Lama Statistical Officer
5 Mrs. Karma Choden Statistical Officer
6 Mr. Lakpa T. Lepcha Peon
7 Mr. Narad Chettri Driver
8 Mrs. Sital Sharma C.Operator
  Mrs Nudup P. Bhutia UDC
 
     
  PLANNING  
 
SL. NO  NAME DESIGNATION
  Mrs Saraswati Syangden Joint Director
1 Mr. Rajiv Roka Deputy Director
2 Mr. C. B Mishra Assistant Project Officer
3 Mrs. Kabita Rai Upper Divisional Clerk
4 Mr Passang Lepcha Lower Divisional Clerk
6 Mr. Raj Bdr. Rai Lower Divisional Clerk
7 Ms. Durga Pradhan Computer Operator
8 Mr. Mani Kr. Gurung Peon
9 Mr. Tshering Palden Bhutia Peon
10 Mr. Tankanath Bastola Peon
11 Mr. Navin Giri Driver (M/R)
 
     
  MID-DAY MEAL  
 
SL. NO NAME DESIGNATION
1 Mrs Snehalata Sharma Joint Director
3 Mrs. Chitrakala Gurung Assistant Director
4 Mrs. Sashi Mala Rai Upper Divisional Clerk
5 Mr Ganesh Kr Rai Lower Divisional Clerk
6 Mrs. Kalpana Upreti Lower Divisional Clerk
7 Ms. Yanki Lepcha Peon
 
     
  TECHNICAL EDUCATION  
 
SL. NO NAME DESIGNATION
2 Mr. H. P Pradhan Deputy Director
3 Mr. Mahendra Pradhan Sr. Accounts Officer
4 Mr. John Sharma Stenographer
5 Mrs. Rinzing Lhamu Upper Divisional Clerk
6 Mrs. Sandhya Rai Lower Divisional Clerk
7 Mr. Deepak Rai Jr. Accountant
8 Mrs. Sabita Pradhan Jr. Accounts Clerk
9 Miss Pem Zangmo Sherpa Jr. Accounts Clerk
10 Mr. Mukti Nath Sharma Peon
11 Mr. Kichung Bhutia Peon
12 Mani Kr. Cintury Driver
13 Mr. Namgay Tshering Bhutia Driver
14 Mr. Bikash Gurung (M/R) Driver
15 Mrs. Laxmi Balmiki Safaikarmachari
 
     
  VOCATIONAL EDUCATION  
 
SL. NO NAME DESIGNATION
3 Mr. D. V Basnett Vocational Assistant
4 Mr. Pem Tseten Bhutia Coordinator
5 Mrs. Ninday Lepcha Lower Divisional Clerk
6 Mr. Tenzing Bhutia Driver
 
     
  TRAINING  
 
SL. NO NAME DESIGNATION
1  S.N. Mishra Joint Director
2 Mrs. Karma D. Sangderpa Assistant Director
3 Mr. Kailash Thapa Lower Divisional Clerk
4 Mr. Nar Psd. Sharma Peon
5 Mr. Pravin Chettri (M/R) Driver
 
     
  STATE INSTITUTE OF EDUCATION  
 
SL. NO  NAME DESIGNATION
1 Mrs. Indira Joshi Joint Director
2 Ms Sashikala Gazmer Dy Dir
3 Mrs Sabita Subba Dy Dir
4 Mr. S.B.Singh Coordinator Mathematics
5 Ms. Malati Rai Assistant Dir
6 Mr. SR Adhikari Assistant Dir
7 Ms. Sonam Choden UDC
8 Ms. Sangita Subba HA
9 Ms. Nimphuti Lepcha Upper Divisional Clerk
10 Ms. Januka Dahal Upper Divisional Clerk
11 Mr. Indra Lall Sharma Lab. Assistant – cum – Accounts Clerk
12 Mrs. Sharda Pakhrin Despatcher
13 Mr. GT Sherpa Driver
14 Mr. Prakash Rai Peon
15 Mrs. Sacha Maya Subba Peon
16 Mr. Bir Bahadur Rai Safaikarmachari
 
     
  DISTRICT INSTITUTE OF EDUCATION & TRAINING (DIET)  
 
SL. NO NAME

DESIGNATION
1 Mr. Om Prakash Sapkota Joint Dir
2 Miss Surki Bhutia Principal
3 Mrs. Mona Chettri Sr Lecturer
4 Mrs. Tshering Lhamu Bhutia Sr Lecturer
5 Miss Anjali Rasaily Lecturer
6 Mr K.L.Rai Phy. Ed. Instructor
7 Mr. Sangay Lepcha Head Assistant
8 Miss Indira Gurung UDC
9 Mrs. Yangchen Bhutia Lab Asistant
10 Mr. Suman Chand Kharel Lab Assistant
11 Mrs. Harka Maya Subbba Librarian
12 Miss Chuki Bhutia Library Assistant (Ad hoc)
13 Mrs. Babita Tiwari Computer Operator (Ad hoc)
14 Mr. Kyakfi Lepcha Peon
15 Mr. Kedarnath Sharma Cook
16 Mr. Tempa Tashi Lepcha Cook
17 Mr. Rajendra Ram Safaikarmachari
18 Mr T.T.Lepcha  Cook 
19 Mr Poonam Pariyar  Peon 
 
     
 

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CHAPTER – 11

Monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in Regulations
[Section 4(1) (b) (x)]

  
     
  11.1 Provide information on remuneration and compensation structure for officers and employees in the following format:  
 
Sl. No. Designation Name of Pay Band  Pay Band Grade Pay
1  Secretary PB-5 37400-67000  
2 Special Secretary PB-4 32000-60000 9000
3 Director / Additional Secretary /Additional Director PB-3 15600-39100 8700
4 Joint Secretary / Joint Director PB-3 15600-39100 7200
5 Dy. Secretary / Dy. Director / Sr. A.O. PB-3 15600-39100 6200
6 Under Secretary / Asstt. Director / Research Analyst/Asst. Project Officer/Acctts Officer PB-2 9300-34800 5000
7 Office Superintendent / Sr. Acctts. /Asst. Education Officer/Programmer PB-2 9300-34800 4200
8 Head Assistant PB-1 5200-20200 3400
9 Upper Division Clerk / Jr. Accountant PB-1 5200-20200 3000
10 Lower Division Clerk PB-1 5200-20200 2600
11  Driver PB-1 5200-20200 2400
12 Peon / Safaikarmachari / Chawkidar PB-1 5200-20200 2200
 
     
  Allowances:  
     
  Dearness Allowance = The Dearness Allowance is paid at the rates at par with the Central Government.
House Rent Allowance = 15% of Basic Pay
 
  For Teaching Staff: Click Here  
     
 

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CHAPTER - 12

Budget Allocated to Each Agency including Plans etc.
[Section 4(1) (b) (xi)]

  
     
 

12.1 Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency.

  
     
 

Sl.No.

Plan/programme/Scheme/Project/Activity/Purpose for which budget is allocated Proposed expenditure

Expected Outcomes
1 Elementary Education 
 		 5346.15 To achieve Universalisation of Elementary Education
2 Secondary Education 
 		 5227.24 To improve Quality Education
 
     
 

12.2 Provide information on the budget allocated for different activities under different programmes/schemes/projects etc. in the given format.

  
 

(Rs. in Lakhs)

  
 

Agency

Plan/programme/Scheme/Project/Activity/Purpose for which budget is allocated Amount released: last year Amount spent last year Budget allocated current year
1 2  3 4 5

Human Resource Development Department, Government of Sikkim

 A. Elementary Education

i. Special Teachers’ Training

165.10

4.52

191.84
ii. Supply of Text Book 160.13 191.12 260.00
iii. Mid Day Meal 500.00 50.00 160.00
iv. Sarva Shiksha Abhiyan 250.00 250.00 250.00
B. Secondary Education

i. Text Book

113.67

111.51


240.00
ii. Scholarship at School Level  22.10 1.98 27.50
iii. Vocational Education 40.00 110.00 314.00
iv. Computer literacy in School 200.00  10.22 200.00
v. Education Technology Programme 0.50   2.00
vi. Promotion of Modern Language & Literature 3.00 3.00 19.00
vii. Post Metric School Scholarship 65.00 64.95 120.00
 
  Expenditure as on 31st Aug.’ 2007  
 

 

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CHAPTER – 13

Manner of Executive of Subsidy Programmes
[Section 4(1) (b) (xii)]

  
     
  13.1 The activities/programmes/schemes being implemented by the public authority for which subsidy is provided-  
     
  • Text Books at Upper Primary Level (JHS)  
     
 

13.2 Information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.

  
     
 

• 50% subsidy on all the Text Books provided to students studying at Upper Primary Level (Class VI to VIII) in Government Schools

  
     
  13.3 Describe the manner of execution of the subsidy programmes.  
     
  • As per the Circular No.607/TBU/Edn-99-2000 , dated:26.02.2000  
     
 

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CHAPTER - 14

Particulars of Recipients of Concessions, Permits or Authorization
Granted by the Public Authority
[Section 4(1) (b) (xiii)]

  
     
  13.1 Names and addresses of recipients of benefits under each programmes/schemes separately in the following format.  
     
  Institutional beneficiaries  
     
  • Not Applicable  
     
  Individual beneficiaries  
     
  Name of programmes/schemes:  
     
  • Not Applicable  
 

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CHAPTER – 15

Information Available in Electronic Form
[Section 4(1) (b) (xiv)]

  
     
 

15.1 Details of information related to the various schemes of the department which are available in electronic formats. (Floppy, CD, VCD, Web Site, Internet etc.)

  
     
 
Electronic format Description (site address/location where available etc.)  Contents or title Designation and addresses of the custodian of information (held by whom?)
 
     
 

• The Department is in the process of entering all its records electronically. The website of the Department is also under construction. Once the information is electronically computed and the website is ready all relevant information will be launched in the website.

  
     
 

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CHAPTER 16

Particulars of Facilities available to Citizens for Obtaining Information
[Section 4(1) (b) (xv)]

  
     
 

16.1 Describes the particular of information dissemination mechanisms in place/facilities available to the public for accessing of information.

  
     
 
Facility


 		 Description (Location of Facility / Name etc.)
 		 Details of Information made available
 
Notice Board HRDD Notice Board, Tashiling Secretariat
 		 Notices, Circulars, Vacancy advertisement, Results of tests conducted by HRD Department and other information
  News Papers Vacancy Advertisements, Notice to general public and other advertisements
Website sikkim-hrdd.gov.in Notices, circular, vacancies, advertisements, result of tests conducted by HRDD, about schools, Degree collages and every information about each section of the department.
 
     
 

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CHAPTER - 17

Names, Designations and other Particulars of Public Information Officers
[Section 4(1) (b) (xvi)]

  
     
  Public Information Officers  
 
S. No.
 		 Name of office/administrative unit Name & designation of PIO Office Tel:
Residence Tel:
Fax:

Email
1. Human Resource Development Department Mrs Jemima Pradhan
Special Secretary 		221610 (o)  
2. Engineering Section Mr M.B.Gurung
Chief Engineer		 94347-43363  
3 Sarva Shiksha Abhiyan, Vocational Education Mrs Mamta Thapa
Joint Director SSA/VE		 9933029580  
4 M.D.M,TLC/PLP Mr M.P.Subba 9434248271  
5 Establishment/Adm.Sec. Mr C.S.Rao(IFS)
Director		 9434013001  
6 Planning Section Mr. Rajiv Roka,
Dy Dir		 9434356049  
7 Recruitment Cell Mr Tamding Bhutia,
OS		 9832090458
228(o)		  
8 DIET/SIE
 		 Mr O.P .Sapkota
Joint Dir(DIET)		 9434025338  
9 Account Sec. 

Mr Deepak Darnal,
Director

 220993  
10 Text Book Mr. T.B.Chettri
JD(Textbook) 		9434022605  
11 Technical Education Mrs. Jemima Pradhan
 Director 		221610  
12 East District HRD Office Mr I.K.Chettri
Joint Director, East 		96799-16261  
13 West District HRD Office Mr. Prakash Pradhan
Joint Director, West 		9434137457  
14 North District HRD Office Mr. AB Gurung
Joint Director, North 		   
15 South District HRD Office
 		 Mr. Ganesh Chettri
Joint Director, South 		9434022118  
 
     
  State Public Information Officers  
 

1.

Human Resource Development Department, Headquarters Mrs. Januki Pradhan,
Addl Secy 		9593782959
All Assistant Directors have been designated as Assistant Public Information Officers of the Block Administrative Centres where they are posted.
 
     
  Appellate Authority  
 
1. Secretary, Law Department, Government of Sikkim First Appellate Authority 202461 & 202086(o)
281474 ® 202309(Fax)
94340-63526 (M) 		rkpurkayastha@yahoo.co.in
2.
 		 Chief Information Commissioner, Sikkim Information Commission, Government of Sikkim Second Appellate Authority 203677 / 228526  
 
     
 

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ANNEXURE - I

GOVERNMENT EDUCATIONAL INSTITUTIONS IN SIKKIM

• SCHOOLS – DISTRICT-WISE

  
     
 

As on December 2010

  
 
SL. NO.

 		 INSTITUTIONS 

DISTRICTS

TOTAL
EAST  WEST NORTH SOUTH
1. Lower Pry. Schools 6 7 0 23 36
2. Primary Schools 102 112 38 88 340
3.   Junior High Schools  66 49 18 63 196
4. Secondary Schools   32 31 12 32 107
5.  Senior secondary Schools 20  11 3 10 44
 TOTAL 226 211 71 216 723
6. SSA Schools 10 16 13 15 54
  Grand Total 236 226 84 231 777
 
  Source:: PME, HRDD  
     
  • UNIVERSITIES & DEGREE COLLEGES  
 
Sl. No. Name of Institution
1. Sikkim Government College, Tadong, Gangtok, East Sikkim
2. Namchi Government College, Kamrang, Namchi, South Sikkim
3. Rhenock Government College, Rhenock, East Sikkim
4. Sikkim Government Law College, Burtuk, Gangtok, East Sikkim
 
     
  • HIGHER LEARNING INSTITUTES  
 

Sl. No.

Name of Institution
1 Sikkim Institute of Higher Nyingma Studies, Deorali, Gangtok, East Sikkim
2 Sanskrit Mahavidhyalaya, Gyalshing, West Sikkim
 
     
  • TEACHERS TRAINING INSTITUTES  
 
Sl. No.

Name of Institution
1 State Institute of Education, Gangtok, East Sikkim
2 District Institute of Education & Training, Gangtok, East Sikkim
 
     
  • POLYTECHNICS  
 

Sl. No.

Name of Institution
1 Advanced Technical Training Centre, Bardang, East Sikkim
2 Centre for Computers & Communication Technology, Chisopani, South Sikkim
 
     
     
     
 

ANNEXURE - II

ENROLMENT IN GOVERNMENT SCHOOLS

 
     
 

As on December 2010

  
 
CLASS  EAST WEST NORTH SOUTH TOTAL
I 6441 4650 1398 4484 16973
II   4506 3202 852 3201 11761
III 4963 3505 963 3694 13125
IV 5206 3422 987 3772 13387
V  5516 3456 968 3702 13642
VI 4747 2951 867 3043 11608
VII  4133 2370 604 2501 9608
VIII 3846 2199 562 1920 8527
IX 2992 1553 421 1774 6740
X 2661 1197 328 1460 5646
XI  2130 941 248 895 4214
XII  1699 748 242 600 3289
GRAND TOTAL 48840 30194 8440 31046 118520
 
 

Source: PME, HRDD

  
     
  HEADS OF SCHOOLS & TEACHERS:  
     
 
SL. NO. DESIGNATION TOTAL
1. Principals 42
2. Headmasters 560
3. Post-Graduate Teachers 394
4. Graduate Teachers 1848
5. Primary Teachers 4501

6.

 School in charge 125
  GRAND TOTAL 7470
 
                                                                                    Source: PME, HRDD  
     
 

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